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The Export to Excel feature generates professionally formatted spreadsheets from the Day View, perfect for printing, sharing, or offline reference.

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Overview

Export creates a formatted Excel file (.xlsx) containing:
  • Daily schedule in grid format
  • Color-coded instructors
  • Horse type indicators
  • Complete class details in comments
  • Professional print layout
Only available in Day View: The export button appears when viewing the calendar in Day View mode.

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How to Export

1

Navigate to Day View

Switch to Day View in the calendar
2

Select Target Date

Navigate to the day you want to export
3

Click Export Button

Click “Exportar Excel” in the toolbar
4

File Downloads

The Excel file downloads automatically to your browser’s download folder
5

Open File

Open the file in Excel, LibreOffice, or Google Sheets

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File Format

The generated Excel file follows this structure:

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File Naming

Calendario_YYYY-MM-DD.xlsx

Example:
Calendario_2026-03-04.xlsx
The filename includes the date for easy identification.

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Sheet Structure

┌────────────────────────────────────────┐
│  CALENDARIO - Wednesday, March 4, 2026   │  ← Title
├──────────┬──────────┬──────────┬──────────┤
│   Hora   │ Tornado  │  Luna    │  Flash   │  ← Headers
│          │ (Escuela)│ (Privado)│ (Escuela)│
├──────────┼──────────┼──────────┼──────────┤
│  09:00   │  Maria   │          │  Carlos  │  ← Classes
│  09:30   │  Garcia  │  Ana R.  │  (cont.) │
│  10:00   │          │  Lopez   │          │
│   ...    │   ...    │   ...    │   ...    │
├──────────┴──────────┴──────────┴──────────┤
│  LEYENDA                                  │  ← Legend
│  Instructores:                            │
│  ■ Carlos Ruiz    ■ Ana Martinez        │
│                                          │
│  Tipos de Caballo:                        │
│  Escuela = School Horse                   │
│  Privado = Private Horse                  │
└────────────────────────────────────────┘

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Excel Formatting

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Title Row

Format: “CALENDARIO - [Full Date]”Example: CALENDARIO - Miércoles 4 de marzo de 2026

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Column Headers

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Time Column

  • Label: “Hora”
  • Width: Fixed for readability
  • Background: Grey
  • Border: Black outline

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Horse Columns

  • Background: Blue (#4472C4)
  • Label: Horse name + “(Escuela)”
  • Text: White for contrast
  • Order: Alphabetically first

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Class Cells

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Background Colors

Each class cell uses the instructor’s assigned color: 
Instructor: Carlos Ruiz (Blue #3B82F6)
→ All his classes have blue background

Instructor: Ana Martinez (Green #22C55E)
→ All her classes have green background

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Cell Content

Regular classes show: 
Maria
Garcia
MONTA classes show: 
Carlos
Ruiz
(MONTA)
60-minute classes: 
First cell:  Carlos Garcia
Second cell: (cont.)

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Trial Classes

Trial classes get orange border around the cell.

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Cell Comments

Each class cell includes a comment (hover tooltip) with complete details: 
Student: Maria Garcia
Horse: Tornado
Instructor: Carlos Ruiz
Time: 10:00 - 10:30
Duration: 30 min
Specialty: Equitación
Status: PROGRAMADA
Observations: Primera clase del mes
Hover over any class cell in Excel to see the comment popup with full details.

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Legend Section

The bottom of the sheet contains a legend:

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Instructor Colors

Shows each instructor with their color: 
Instructores:
■ Carlos Ruiz    ■ Ana Martinez    ■ Pedro Lopez

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Horse Types

Explains the type labels: 
Tipos de Caballo:
Escuela = Caballo de escuela (disponible para todos)
Privado = Caballo privado (solo para su dueño)
The Excel file is optimized for printing:

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Page Setup

  • Orientation: Landscape (horizontal)
  • Paper Size: A4
  • Margins: Narrow (0.5 inches)
  • Scaling: Fit to one page wide
✅ Column widths: Auto-adjusted for content ✅ Row heights: Consistent for alignment ✅ Grid lines: Visible borders on all cells ✅ Headers: Bold and distinct ✅ Colors: Print-safe (not too light)

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Printing Tips

1

Open in Excel

Open the downloaded file in Microsoft Excel or compatible software
2

Print Preview

Go to File > Print to see preview
3

Adjust if Needed

  • Check if all columns fit on one page
  • Adjust scaling if necessary
  • Verify colors are visible
4

Print

Send to printer or save as PDF

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Use Cases

Print the daily schedule and post it in the instructor lounge:
  • Instructors can see their schedule at a glance
  • Color coding makes it easy to identify their classes
  • No need to access the computer system
Print and display in the stable area:
  • Shows which horse is in use at what time
  • Helps stable hands prepare horses
  • Prevents conflicts and confusion
Export and email to clients:
  • Parents can see when their child has classes
  • Easy to view on any device
  • Can be printed at home
Keep historical records:
  • Export at the end of each day/week
  • Store in a records folder
  • Reference for future planning
Have a backup when internet/system is down:
  • Pre-export the week’s schedules
  • Keep on laptop or tablet
  • Operate without live system access

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Filters and Export

If you have filters applied when exporting:
The export includes only visible classes based on active filters.

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Example with Student Filter

If filtering for “Maria Garcia”:
  • Export shows only Maria’s classes
  • Other students’ classes are omitted
  • Empty cells where other classes exist

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Example with Instructor Filter

If filtering for “Carlos Ruiz”:
  • Export shows only Carlos’s classes
  • Other instructors’ classes are omitted

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Tip: Full Export

To export the complete day:
  1. Remove all filters
  2. Click “Restablecer Filtros” if needed
  3. Then click “Exportar Excel”

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File Compatibility

The exported file works with: ✅ Microsoft Excel (2010 and later) ✅ LibreOffice Calc ✅ Google Sheets (upload the file) ✅ Apple Numbers ✅ OpenOffice Calc
Colors and formatting are best preserved in Microsoft Excel.

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Troubleshooting

If the file doesn’t download:
  • Check browser popup blocker
  • Ensure sufficient disk space
  • Try a different browser
  • Check browser download settings
If colors are missing:
  • Open in Microsoft Excel (best support)
  • Update your spreadsheet software
  • Check that file downloaded completely
To see cell comments:
  • Hover over class cells (Excel)
  • Or go to Review > Show All Comments
  • Comments may not work in all programs

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Advanced: Editing the Export

You can modify the exported file:

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What You Can Do

  • Add notes or annotations
  • Highlight specific classes
  • Add additional columns (e.g., payment status)
  • Create summary totals
  • Copy to other sheets/workbooks

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What to Avoid

  • Don’t use the edited file to import back (no import feature exists)
  • Don’t rely on edited file as the source of truth (calendar is master)
  • Don’t expect edits to sync back to the system

Day View

Learn about the Day View layout

Reports

Generate analytical reports

Calendar Views

Understanding different views

Bulk Operations

Manage multiple classes

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