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The Horse Reports section provides insights into horse usage, helping you optimize allocation, identify overworked or underutilized horses, and maintain balanced workloads.

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Overview

Access horse analytics through the Caballos tab in the Reports section.

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Horse Availability Summary

Displays current availability status across all horses.

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Pie Chart

Shows proportion of available vs unavailable horses: Segments:
  • 🟢 Green: Disponibles (Available)
  • 🔴 Red: No disponibles (Unavailable)
Example: 
Disponibles:     12 horses (80%)
No disponibles:   3 horses (20%)
Total:           15 horses
This reflects current availability status, not usage in the selected period.

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Horses Without Activity

Identifies horses with no classes in the selected period.

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Card Display

Shows horses that had zero classes: For Each Horse: 
┌─────────────────────────────────┐
│  🐎 Tornado                       │
│                                   │
│  [Escuela]  [Disponible]           │
└─────────────────────────────────┘
Information Shown:
  • Horse name
  • Type badge (Escuela or Privado)
  • Availability status badge

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Empty State

If all horses had classes: 
┌─────────────────────────────────┐
│  🐎                              │
│                                   │
│  Todos activos en el período     │
└─────────────────────────────────┘
Count shown in the header indicates how many horses have no classes: “0 caballos sin clases” or “3 caballos sin clases”

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Horse Usage Chart

Horizontal bar chart showing classes per horse.

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Chart Structure

Axes:
  • Y-axis (left): Horse names
  • X-axis (bottom): Number of classes
  • Bars: Color-coded by horse type
Example: 
Luna (Privado)    ████████████████████  45
Tornado (Escuela) █████████████████░░░  38
Flash (Escuela)   ███████████████░░░░░  35
Sombra (Privado)  ████████████░░░░░░░░  28
Rayo (Escuela)    ██████████░░░░░░░░░░  22

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Color Coding

  • Color: Blue (#4472C4)
  • Label: (Escuela)
  • Usage: Shared among all students

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Legend

Below the chart: 
■ Escuela  ■ Privado
Quick reference for bar colors.

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Usage Table

Detailed usage metrics for each horse.

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Table (Not explicitly shown, but data available)

Based on chart data:
HorseTypeClassesPercentage
LunaPrivado4518.2%
TornadoEscuela3815.4%
FlashEscuela3514.2%
SombraPrivado2811.3%
RayoEscuela228.9%
Percentage Calculation: 
Percentage = (Horse Classes / Total Classes in Period) × 100

Example (Luna):
  Horse classes: 45
  Total period classes: 247
  Percentage: (45/247) × 100 = 18.2%

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Interpreting Horse Usage

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School Horses (Escuela)

Expected Pattern:
  • Relatively even distribution
  • All horses getting regular use
  • Usage based on availability and suitability
Concerns: ⚠️ One horse significantly higher than others:
  • May indicate overwork
  • Check for fatigue or health issues
  • Redistribute to protect horse welfare
⚠️ One horse significantly lower than others:
  • May be less suitable for common class types
  • Could be availability issue
  • Might need training or repositioning

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Private Horses (Privado)

Expected Pattern:
  • Usage matches owner’s plan
  • More variable than school horses
  • Depends on owner’s schedule
Example: 
Owner has 12-class plan:
  Expected: ~12 uses per month
  Actual: Should be close to plan
  
Owner has 4-class plan:
  Expected: ~4 uses per month
  Lower usage is normal

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Workload Analysis

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Healthy Workload (School Horses)

Appropriate for:
  • Younger horses
  • Older horses
  • Horses returning from injury
  • Specialized use horses

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Red Flags

  • Extreme imbalance: One horse ×3 usage of another
  • Sudden changes: Horse usage drops dramatically
  • No rest pattern: Classes every single day
  • Zero usage: Available horse with no classes

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Using Horse Reports

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Workload Balancing

1

Review Usage Chart

Identify horses with high vs low usage
2

Check Health/Availability

Ensure low-usage horses are actually available
3

Redistribute

Assign future classes to balance load
4

Monitor

Re-check next period for improvement

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Identifying Capacity

Determine if you need more horses: Calculation Example: 
Current horses: 8 school horses
Average usage: 32 classes/month each
Total capacity: 8 × 32 = 256 classes/month

Current demand: 240 classes/month
Utilization: 94%

Conclusion: Near capacity, consider acquiring another horse

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Horse Welfare

Use reports to ensure horse well-being:
  • Rest days: Ensure horses aren’t worked every day
  • Rotation: Balance workload across all available horses
  • Monitoring: Track sudden usage changes
  • Veterinary: Correlate usage with health check schedules

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Horses Without Activity

If a horse shows zero classes:

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Investigate Reasons

  1. Unavailable status: Check if marked unavailable
  2. Health issues: Injury, illness, recovery
  3. Training: New horse being trained
  4. Vacation: Deliberate rest period
  5. Private owner absence: Owner on vacation
  6. Oversight: Mistakenly not scheduled

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Action Items

Depending on the reason:
  • Update availability if status is wrong
  • Schedule vet if health concern
  • Resume scheduling if rest period over
  • Confirm with owner for private horses

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Exporting Horse Data

Export the usage data:
1

Click Export

Click “Exportar” button above the chart/table area
2

Download File

File downloads as Reporte_Caballos_YYYY-MM-DD.xlsx
3

Open in Excel

Open in your preferred spreadsheet application

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Excel File Contents

Includes:
  • Horse names
  • Type (Escuela/Privado)
  • Class counts
  • Usage percentages
  • Formatted headers
  • Color-coded types

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Use Cases for Export

Track usage for health management:
  • Correlate workload with vet visits
  • Plan farrier schedules
  • Monitor stress indicators
Share with private horse owners:
  • Show how much their horse was used
  • Justify boarding fees
  • Demonstrate care and attention
Determine acquisition needs:
  • Current utilization rates
  • Forecast growth
  • Budget for new horses

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Seasonal Patterns

Horse usage may vary by season: Summer (June-August):
  • Typically higher usage
  • More available students
  • Better weather
Winter (December-February):
  • May be lower usage
  • Weather cancellations
  • Holiday breaks
Compare year-over-year to identify patterns.

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Private vs School Horses

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Private Horse Expectations

Private horses are used only by their owner:
  • Usage matches owner’s plan
  • Not available for other students
  • More variable usage patterns
A private horse with low usage isn’t necessarily a problem—it reflects the owner’s schedule and plan.

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School Horse Expectations

School horses are shared resources:
  • Should have balanced usage
  • Available for all students (unless unavailable)
  • More predictable usage patterns
School horses with consistently low usage may indicate a problem (health, suitability, scheduling).

Class Reports

Overall class volume and distribution

Student Reports

Student usage patterns

General Reports

School-wide statistics

Horse Management

Managing horse profiles

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