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The Instructor Reports section provides detailed analytics on instructor performance, helping you balance workload, identify top performers, and optimize teaching assignments.

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Overview

Access instructor analytics through the Instructores tab in the Reports section.

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Workload Distribution

The main visualization shows instructor workload comparison.

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Stacked Bar Chart

Displays classes per instructor with status breakdown: Chart Elements:
  • X-axis: Instructor names
  • Y-axis: Number of classes
  • Green bars: Completed classes
  • Red bars: Cancelled classes (stacked)
Example: 
Carlos Ruiz:
  Completadas: 65
  Canceladas: 8
  Total: 73

Ana Martinez:
  Completadas: 58
  Canceladas: 6
  Total: 64

Pedro Lopez:
  Completadas: 52
  Canceladas: 10
  Total: 62
The stacked format makes it easy to compare total workload while seeing completion vs cancellation.

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Performance Table

Detailed metrics for each instructor.

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Table Columns

Full name (First Last)Example: Carlos Ruiz

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Sample Data

InstructorTotalCompletadasCanceladasEficiencia
Carlos Ruiz7365889.0% █████████░
Ana Martinez6458690.6% █████████░
Pedro Lopez62521083.9% ████████░░
Sofia Garcia4542393.3% ██████████
Luis Torres3834489.5% █████████░

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Efficiency Calculation

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Formula

Efficiency % = (Completed / Total) × 100

Example (Carlos Ruiz):
  Completed: 65
  Total: 73
  Efficiency: (65/73) × 100 = 89.0%

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What Efficiency Measures

Efficiency represents the percentage of assigned classes that were successfully completed. Factors that affect efficiency: ✅ Student attendance ✅ Weather conditions ✅ Facility availability ✅ Schedule conflicts
Low efficiency isn’t always the instructor’s fault—external factors like weather and facility cancellations impact all instructors.

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Benchmarks & Interpretation

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Efficiency Ranges

90-100% efficiencyIndicates:
  • High student engagement
  • Good weather period
  • Few cancellations
  • Optimal performance
Action: Maintain current approach

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Workload Analysis

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Total Classes Comparison

Compare instructor workloads to:
  • Balance assignments: Ensure fair distribution
  • Identify capacity: See who can take more classes
  • Spot overload: Prevent instructor burnout
  • Plan hiring: Determine if more instructors needed

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Workload Distribution Examples

Carlos:  73 classes
Ana:     64 classes
Pedro:   62 classes
Sofia:   58 classes
Luis:    55 classes
Even distribution—no one is overloaded or underutilized.
Carlos: 120 classes  ← Overloaded
Ana:     95 classes
Pedro:   30 classes  ← Underutilized
Sofia:   25 classes  ← Underutilized
Needs redistribution to prevent burnout and maximize capacity.
Carlos:  85 classes (Full-time)
Ana:     80 classes (Full-time)
Pedro:   35 classes (Part-time)
Sofia:   30 classes (Part-time)
Normal if employment types differ.

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Cancellation Analysis

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Understanding Cancellations

Cancellations in the instructor report include:
  • Facility cancellations: Weather, holidays, maintenance
  • Student cancellations: ACA, ASA (counted as “cancelled” for instructor)
High cancellations for one instructor vs others may indicate:
  • Schedule timing issues (weather-prone times)
  • Student engagement problems
  • Communication gaps

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Comparative Analysis

If one instructor has significantly higher cancellations: Check:
  1. Schedule timing: Do they teach during weather-prone hours?
  2. Student mix: Do their students have attendance issues?
  3. Day of week: Are they on days with more closures?
  4. Specialty: Does their specialty have higher no-shows?

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Using Instructor Reports

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Workload Balancing

1

Review Total Classes

Check current distribution across all instructors
2

Identify Imbalances

Spot overloaded or underutilized instructors
3

Consider Factors

  • Full-time vs part-time
  • Availability preferences
  • Specialty expertise
4

Redistribute

Adjust future class assignments
5

Monitor

Re-check next period to ensure balance

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Performance Reviews

Use instructor reports in performance evaluations: Positive Indicators: ✅ High efficiency (90%+) ✅ Consistent workload handling ✅ Low student-initiated cancellations ✅ Balanced completion rates Discussion Points: 💬 Lower efficiency—identify causes 💬 High cancellations—review patterns 💬 Workload preferences—too much/too little?

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Hiring Decisions

Data helps determine staffing needs: Indicators you need more instructors:
  • All instructors at high capacity
  • Frequent overload situations
  • Unable to accommodate new students
  • Long waitlists for classes
Calculation Example: 
Current capacity: 5 instructors × 70 classes/month = 350
Current demand: 340 classes/month
Utilization: 97%

Conclusion: Near capacity, consider hiring

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Exporting Instructor Data

Export the performance table:
1

Click Export

Click “Exportar” button above the table
2

Download File

File downloads as Reporte_Instructores_YYYY-MM-DD.xlsx
3

Open in Excel

Open in your preferred spreadsheet application

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Excel File Contents

Includes:
  • All table columns
  • Calculated efficiency percentages
  • Formatted headers
  • Professional layout
  • Color-coded metrics

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Use Cases for Export

Share performance data:
  • Acknowledge top performers
  • Discuss workload distribution
  • Celebrate team achievements
One-on-one performance discussions:
  • Show specific metrics
  • Compare to team average
  • Set improvement goals
Performance-based compensation:
  • Classes completed
  • Efficiency bonuses
  • Fair workload-based pay
Track over multiple periods:
  • Export each month
  • Build historical database
  • Identify long-term trends

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Specialty Breakdown

While not shown in the main instructor report, cross-reference with:
  • General Reports → Specialty demand
  • Class Reports → Specialty distribution
Combine to understand:
  • Which instructors teach which specialties
  • Demand vs instructor availability
  • Specialty-specific efficiency

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Comparing Time Periods

Run reports for different periods:

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Monthly Comparison

Carlos Ruiz:
  March:    73 classes, 89.0% efficiency
  February: 68 classes, 91.2% efficiency
  
  Insight: Slight efficiency drop, workload increase

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Seasonal Patterns

Winter (Dec-Feb):
  Average efficiency: 85%
  
Summer (Jun-Aug):
  Average efficiency: 92%
  
  Insight: Weather impact on winter months

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Instructor Availability

The report shows only active instructors with classes in the period.
Inactive instructors or those without classes won’t appear in the report.

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Student Perspective

Cross-reference with student reports:
  • Are students of certain instructors more engaged?
  • Do some instructors have better attendance?

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Class Perspective

Combine with class reports:
  • Overall completion rate vs instructor-specific
  • Facility cancellation impact

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Tips & Best Practices

  • Review monthly: Track trends, not just snapshots
  • Context matters: Consider external factors (weather, holidays)
  • Fair comparison: Account for part-time vs full-time
  • Celebrate success: Recognize high performers
  • Support improvement: Help those with lower metrics
  • Workload balance: Prevent burnout through fair distribution

Student Reports

Student attendance patterns

Class Reports

Overall class completion rates

General Reports

School-wide statistics

Instructor Management

Managing instructor profiles

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