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The Student Reports section provides comprehensive insights into your student base, including enrollment statistics, attendance tracking, and individual performance metrics.

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Overview

Access student analytics through the Alumnos tab in the Reports section.

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Summary Statistics

The top of the report shows key student metrics:

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Active vs Inactive Students

Active Students

Students currently enrolled and taking classes

Inactive Students

Former students or those on hold
Display Format: 
Active: 42 students
Inactive: 8 students (16.0% of total)

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Student Distribution by Plan

Shows how students are distributed across different class plans.

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Plan Categories

Students are grouped by monthly class count:
  • 4 clases: Entry-level plan
  • 8 clases: Standard plan
  • 12 clases: Advanced plan
  • 16 clases: Intensive plan

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Chart Visualization

Bar chart displaying:
  • X-axis: Plan type (4, 8, 12, 16 classes)
  • Y-axis: Number of students
  • Bars: Color-coded by plan
Example Data: 
4 clases:  12 students (28.6%)
8 clases:  18 students (42.9%)
12 clases: 8 students  (19.0%)
16 clases: 4 students  (9.5%)
This helps identify your most popular plans and potential upsell opportunities.

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Top Students Ranking

Ranks students by number of completed classes in the period.

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Display Format

Shows top 10 students with:
  • Rank: 1-10
  • Name: Full student name
  • Progress Bar: Visual representation relative to #1
  • Count: Exact number of completed classes
Example: 
1. Maria Garcia        ██████████  24
2. Carlos Lopez        ████████░░  20
3. Ana Rodriguez       ███████░░░  18
4. Pedro Martinez      ██████░░░░  16
5. Sofia Fernandez     █████░░░░░  14

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Use Cases

  • Recognition: Identify most dedicated students
  • Engagement: Reward top performers
  • Retention: Ensure active students stay engaged
Only shows students with at least 1 completed class in the period.

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Attendance Detail Table

Comprehensive attendance breakdown for each student.

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Table Columns

Full name (First Last)Example: Maria Garcia

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Sample Data

StudentTotalCompletadasCanceladasACAASA% Asistencia
Maria Garcia242211091.7% █████████░
Carlos Lopez201802090.0% █████████░
Ana Rodriguez181520183.3% ████████░░

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Attendance Percentage Calculation

Attendance % = (Completadas / Total) × 100

Example:
Maria Garcia
  Completadas: 22
  Total: 24
  Attendance: (22/24) × 100 = 91.7%
Cancelled classes don’t count against the student—they’re facility cancellations, not student absences.

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Absence Types Explained

Student notified in advance they couldn’t attend:
  • Called ahead
  • Sent message
  • Gave reasonable notice
Impact: Minor—shows responsible behavior
Student didn’t show up and didn’t notify:
  • No-show
  • No communication
  • Unexplained absence
Impact: Concerning—may indicate engagement issues
Facility cancelled the class:
  • Weather
  • Holiday
  • Maintenance
  • Emergency
Impact: None on student—not their fault

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Interpreting Attendance Data

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Healthy Attendance Patterns

✅ 90-100% Attendance: Excellent engagement ✅ 80-89% Attendance: Good—occasional absences acceptable ⚠️ 70-79% Attendance: Moderate concern—check in with student 🔴 Below 70%: Action needed—potential retention risk

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Red Flags

Watch for these patterns:
  • Multiple ASA (no-show) incidents
  • Declining attendance over time
  • Long gaps between classes
  • High ACA count (frequent cancellations)

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Action Triggers

1

Identify Low Attendance

Student below 75% attendance
2

Review Pattern

Check if recent or ongoing issue
3

Reach Out

Contact student/parent to discuss
4

Offer Solutions

  • Schedule adjustments
  • Plan changes
  • Additional support
5

Monitor

Track if attendance improves

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Exporting Student Data

Export the attendance table to Excel:
1

Review Data

Check that date range and filters are correct
2

Click Export

Click “Exportar” button above the table
3

Download File

File downloads as Reporte_Asistencia_YYYY-MM-DD.xlsx
4

Open in Excel

Open in your preferred spreadsheet application

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Excel File Contents

The exported file includes:
  • All columns from the table
  • Formatted headers
  • Color-coded cells (matches screen colors)
  • Percentage calculations
  • Professional layout for printing

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Use Cases for Export

Create monthly attendance reports for management:
  • Export at month end
  • Add to monthly report package
  • Track trends month-over-month
Share individual student data with parents:
  • Export full report
  • Filter/highlight specific student
  • Email or print for parent meetings
Match attendance to billing:
  • Compare classes taken vs plan
  • Identify credits owed (facility cancellations)
  • Calculate makeup classes
Use in staff performance discussions:
  • Compare attendance by instructor
  • Identify scheduling issues
  • Optimize class times

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Filtering Student Reports

The date range filter affects all student data:

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Short Period (1 week)

Start: March 1
End: March 7

Shows:
- Students with classes that week
- Attendance % for just that week
- May exclude students with no classes

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Medium Period (1 month)

Start: March 1
End: March 31

Shows:
- Monthly attendance patterns
- Full monthly plan usage
- Good for monthly reviews

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Long Period (3+ months)

Start: January 1
End: March 31

Shows:
- Quarterly trends
- Seasonal patterns
- Long-term engagement

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Students Without Classes

If a student has no classes in the selected period:
  • They won’t appear in the attendance table
  • They still count in active/inactive totals
  • They won’t appear in the ranking
To see all students regardless of classes, export from the Students section instead of Reports.

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Cross-Reference with Other Reports

Class Reports

See overall class completion rates

Instructor Reports

Compare instructor performance

Trial Classes

Track trial-to-student conversions

Student Management

Managing student profiles

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Tips & Best Practices

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Regular Monitoring

  • Review attendance weekly or bi-weekly
  • Track trends, not just snapshots
  • Compare current vs previous periods
  • Note seasonal variations

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Engagement Strategies

For students with declining attendance:
  1. Personal Outreach: Call or message to check in
  2. Schedule Flexibility: Offer alternative times
  3. Plan Adjustment: Suggest plan changes if needed
  4. Incentives: Consider loyalty rewards
  5. Feedback: Ask what would improve their experience

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Data-Driven Decisions

Use student reports to:
  • Optimize Plans: Adjust offerings based on popularity
  • Capacity Planning: Forecast growth needs
  • Marketing: Target specific student segments
  • Retention: Identify at-risk students early

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