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The Class Reports section provides detailed analytics on class performance, helping you understand completion rates, cancellation patterns, and optimal scheduling.

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Overview

Access class analytics through the Clases tab in the Reports section.

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Summary Metrics

Three key cards display class totals:

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Total Classes

┌──────────────────┐
│      Total        │
│                  │
│      256         │  ← All classes in period
│                  │
│ Clases registradas│
└──────────────────┘
All classes regardless of status.

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Completed Classes

┌──────────────────┐
│   Completadas    │
│                  │
│      211         │  ← Successfully completed
│                  │
│  82.4% del total │  ← Success rate
└──────────────────┘
Green text indicates healthy completion rate.

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Cancelled Classes

┌──────────────────┐
│   Canceladas     │
│                  │
│       28         │  ← Cancelled count
│                  │
│  10.9% del total │  ← Cancellation rate
└──────────────────┘
Red text highlights cancellations needing attention.

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Class Status Distribution

Two visualizations show status breakdown:

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Pie Chart

Visual proportion of all class statuses. Segments:
  • 🟠 PROGRAMADA (Orange): Scheduled, not yet completed
  • 🔵 INICIADA (Blue): Currently in progress
  • 🟢 COMPLETADA (Green): Successfully finished
  • 🔴 CANCELADA (Red): Facility cancellations
  • 🟣 ACA (Purple): Student absence with notice
  • 🌸 ASA (Pink): Student absence without notice
Example: 
PROGRAMADA:   17 classes  (6.6%)
INICIADA:      0 classes  (0.0%)
COMPLETADA:  211 classes (82.4%)
CANCELADA:    28 classes (10.9%)
ACA:           0 classes  (0.0%)
ASA:           0 classes  (0.0%)
Hover over pie segments to see exact counts and percentages.

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Bar Chart (by Status)

Same data in bar format for easier comparison.
  • X-axis: Status name
  • Y-axis: Count
  • Bars: Color-matched to status

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Weekly Distribution

Shows how classes are distributed across days of the week.

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Bar Chart (by Day)

Days (X-axis):
  • Lunes (Monday)
  • Martes (Tuesday)
  • Miércoles (Wednesday)
  • Jueves (Thursday)
  • Viernes (Friday)
  • Sábado (Saturday)
  • Domingo (Sunday)
Example Data: 
Lunes:      45 classes
Martes:     42 classes
Miércoles:  38 classes
Jueves:     40 classes
Viernes:    35 classes
Sábado:     32 classes
Domingo:    24 classes

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Insights from Weekly Distribution

Which days are busiest?
  • High demand days may need more instructors
  • Consider adding time slots
  • Optimize horse allocation
Which days are underutilized?
  • Potential for promotional pricing
  • Maintenance scheduling
  • Instructor time off
Redistribute classes for better balance:
  • Move classes from peak to low days
  • Offer incentives for off-peak
  • Adjust instructor schedules
Compare weekday vs weekend:
  • Weekend popularity
  • Adult vs child patterns
  • Facility utilization

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Understanding Status Categories

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PROGRAMADA (Scheduled)

Classes that are:
  • Created and scheduled
  • Not yet completed
  • Future or current day
  • Waiting to happen
Normal: 5-10% of historical data High: 15%+ may indicate:
  • Looking at future dates
  • Classes not being marked complete
  • Scheduling ahead heavily

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COMPLETADA (Completed)

Classes that:
  • Took place as scheduled
  • Student attended
  • Instructor taught
  • Normal successful outcome
Healthy: 75-90% of historical data Target: Maximize this percentage

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CANCELADA (Cancelled)

Facility-initiated cancellations:
  • Weather (rain, storms)
  • Holidays
  • Maintenance
  • Emergencies
  • Special events
Normal: 5-15% depending on weather/location High: 20%+ may indicate:
  • Frequent weather issues
  • Facility problems
  • Over-scheduling holidays

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ACA (Absence with Advance Notice)

Student couldn’t attend but notified:
  • Called ahead
  • Sent message
  • Gave reasonable notice
Normal: 2-5% Action: Generally acceptable

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ASA (Absence without Advance Notice)

Student no-show without warning:
  • Didn’t attend
  • Didn’t notify
  • No communication
Target: Minimize to 0-2% High: 5%+ requires intervention

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Completion Rate Analysis

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Calculating Completion Rate

Completion Rate = (Completed / Total) × 100

Example:
  Total: 256
  Completed: 211
  Rate: (211/256) × 100 = 82.4%

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Benchmarks

85-95% completion rateIndicates:
  • Good weather period
  • Engaged students
  • Effective scheduling
  • Few facility issues

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Seasonal Variations

Completion rates vary by season: Summer (June-August):
  • Typically higher (vacation flexibility)
  • Better weather
  • Target: 85%+
Winter (December-February):
  • May be lower (weather, holidays)
  • Holiday closures
  • Target: 70-80%
Spring/Fall (March-May, September-November):
  • Moderate rates
  • School schedules impact
  • Target: 80-85%

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Using Class Reports for Planning

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Capacity Planning

1

Review Total Classes

Check current volume across periods
2

Identify Growth Trends

Compare month-over-month
3

Check Day Distribution

See which days need more capacity
4

Project Forward

Estimate future needs
5

Adjust Resources

Add instructors, horses, or time slots

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Schedule Optimization

Use weekly distribution to:
  1. Identify gaps: Low-demand days/times
  2. Redistribute: Move classes from peak to off-peak
  3. Promote: Market off-peak times with discounts
  4. Maximize: Utilize facility fully

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Cancellation Analysis

High cancellation rate? Investigate:
  • Weather patterns: Consider indoor arena
  • Holiday planning: Better advance scheduling
  • Maintenance: Schedule during low-demand times
  • Communication: Improve weather policies

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Comparing Periods

Run reports for different periods to compare:

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Month-over-Month

March 2026:
  Total: 256
  Completed: 211 (82.4%)
  Cancelled: 28 (10.9%)

February 2026:
  Total: 220
  Completed: 178 (80.9%)
  Cancelled: 32 (14.5%)

Insight: Growth in volume, better completion rate

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Year-over-Year

March 2026: 256 classes
March 2025: 198 classes

Growth: 29.3% increase
Insight: Strong year-over-year growth

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Export Options

While the Class Reports tab doesn’t have a dedicated export button, you can:
  1. Screenshot charts for presentations
  2. Manually record metrics in external spreadsheets
  3. Export from Calendar for detailed class lists
  4. Use Student Reports export for attendance data
For detailed class-by-class data, use the Classes section export instead of Reports.

Student Reports

See student-level attendance

Instructor Reports

Compare instructor completion rates

General Reports

Overall school statistics

Calendar

View and manage classes

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