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The Reports & Analytics section provides detailed insights into your equestrian school’s operations, helping you make data-driven decisions and track performance.

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Overview

Access comprehensive reports covering:

General Statistics

Overall school performance metrics

Student Reports

Student enrollment and attendance

Class Analytics

Class completion and distribution

Instructor Performance

Instructor workload and efficiency

Horse Utilization

Horse usage and availability

Trial Classes

Trial class conversion tracking

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Report Sections

The system is organized into six main reporting tabs:

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1. General

High-level overview of school operations:
  • Student distribution by plan (4, 8, 12, 16 classes)
  • Class status breakdown (pie chart)
  • Most popular specialties (bar chart)
  • Classes by day of week

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2. Students (Alumnos)

Detailed student analytics:
  • Active vs inactive counts
  • Top students by completed classes
  • Individual attendance records
  • Absence tracking (ACA/ASA)

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3. Classes (Clases)

Class performance metrics:
  • Total, completed, cancelled counts
  • Status distribution
  • Weekly distribution patterns
  • Completion rates

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4. Instructors

Instructor workload analysis:
  • Classes per instructor
  • Completion vs cancellation rates
  • Efficiency percentages
  • Comparative performance

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5. Horses (Caballos)

Horse usage statistics:
  • Classes per horse
  • School vs private horse usage
  • Horses without classes
  • Availability status

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6. Trial Classes (Clases de Prueba)

Trial class tracking:
  • Total trial classes
  • New people vs existing students
  • Conversion rate (trial → active student)
  • Trial classes by specialty

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Date Range Filtering

All reports support flexible date filtering:
1

Access Period Selector

Find the “Período de Análisis” card at the top of the page
2

Set Start Date

Select the beginning of your analysis period
3

Set End Date

Select the end of your analysis period
4

View Updates

All charts and tables update automatically

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Default Period

By default, reports show:
  • Start: First day of current month
  • End: Last day of current month

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Common Periods

Start: March 1, 2026End: March 31, 2026Use for: Monthly reviews

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Summary Cards

At the top of the page, four key metrics are always visible:

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Active Students

┌──────────────────┐
│ Alumnos Activos  │
│                  │
│      42          │  ← Large number
│                  │
│  8 inactivos     │  ← Context
└──────────────────┘
Shows current active student count with inactive count for context.

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Total Classes

┌──────────────────┐
│  Total Clases    │
│                  │
│      256         │  ← Period total
│                  │
│  82.5% completed │  ← Success rate
└──────────────────┘
Shows total classes in period with completion percentage.

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Instructors

┌──────────────────┐
│   Instructores   │
│                  │
│       5          │  ← Active count
│                  │
│    Activos       │
└──────────────────┘
Shows number of active instructors.

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Trial Classes

┌──────────────────┐
│ Clases de Prueba│
│                  │
│      12          │  ← Trial count
│                  │
│  7 conversiones  │  ← Became students
└──────────────────┘
Shows trial classes with conversion count.

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Chart Types

Reports use various visualization types:

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Bar Charts

Used for:
  • Comparing categories (plans, days, specialties)
  • Showing workload distribution
  • Displaying rankings
Example: Classes by day of week

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Pie Charts

Used for:
  • Showing proportions (status distribution)
  • Part-to-whole relationships
  • Percentage breakdowns
Example: Class status distribution

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Horizontal Bar Charts

Used for:
  • Long category names (horse names, instructor names)
  • Specialty comparisons
  • Easier label reading
Example: Horse usage

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Stacked Bar Charts

Used for:
  • Multiple data series (completed vs cancelled)
  • Cumulative totals
Example: Instructor performance

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Tables

Used for:
  • Detailed data with multiple metrics
  • Exportable information
  • Precise numbers
Example: Student attendance table

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Color Coding

Consistent colors across all reports:

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Status Colors

  • 🟠 Orange (#F59E0B): PROGRAMADA
  • 🔵 Blue (#3B82F6): INICIADA
  • 🟢 Green (#22C55E): COMPLETADA
  • 🔴 Red (#EF4444): CANCELADA
  • 🟣 Purple (#8B5CF6): ACA
  • 🌸 Pink (#EC4899): ASA

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Specialty Colors

  • 🔵 Blue (#4472C4): Equitación
  • 🟠 Orange (#ED7D31): Adiestramiento
  • 🟢 Green (#A9D18E): Equinoterapia
  • 🔴 Red (#FF0000): Monta

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Horse Type Colors

  • 🔵 Blue (#4472C4): School horses
  • 🟡 Gold (#D4A017): Private horses

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Exporting Data

Many reports include an Export button:
1

Navigate to Tab

Go to the report tab you want to export (Students, Instructors, Horses)
2

Click Export Button

Click the “Exportar” button with download icon
3

File Downloads

Excel file (.xlsx) downloads automatically
4

Open in Spreadsheet

Open in Excel, LibreOffice, or Google Sheets

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What Gets Exported

The Excel file includes:
  • All data from the current table
  • Professional formatting
  • Column headers
  • Calculated percentages and totals
  • Date range in filename

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Export File Naming

Reporte_[Type]_YYYY-MM-DD.xlsx

Examples:
Reporte_Asistencia_2026-03-04.xlsx
Reporte_Instructores_2026-03-04.xlsx
Reporte_Caballos_2026-03-04.xlsx

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Interactive Elements

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Tooltips

Hover over chart elements to see:
  • Exact values
  • Percentages
  • Category names
  • Additional context

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Clickable Legends

In some charts:
  • Click legend items to toggle visibility
  • Focus on specific data series
  • Compare subsets

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Responsive Tables

Tables include:
  • Sortable columns (where applicable)
  • Horizontal scroll for many columns
  • Alternating row colors for readability

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Best Practices

Schedule monthly report reviews:
  • First week of each month
  • Review previous month’s data
  • Identify trends and patterns
  • Adjust operations as needed
Export reports for different periods:
  • Month-over-month comparison
  • Year-over-year growth
  • Seasonal pattern identification
Key metrics to watch:
  • Student attendance percentages
  • Instructor efficiency
  • Horse utilization rates
  • Trial class conversion
Export and distribute reports:
  • Monthly staff meetings
  • Owner/manager updates
  • Instructor performance reviews
Switch between report sections using the tab menu: 
[ General ] [ Alumnos ] [ Clases ] [ Instructores ] [ Caballos ] [ Pruebas ]
   ↑
 Currently selected tab
Click any tab to switch views instantly.

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Report Details

Student Reports

Detailed student attendance and performance

Class Reports

Class completion and distribution analytics

Instructor Reports

Instructor workload and efficiency

Horse Reports

Horse usage and availability

Export Data

Exporting reports to Excel

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